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From Punch Cards To the Wave of The Future

From the day that punch card were invented to the technological capabilities of present today—a lot has changed! Historically, paper punch cards were ubiquitous at nearly every business and organization across the country. The technology involved in using a punch card consisted of a mechanical press that punched employee’s time when they arrived to work and when they left.

Modern Marvels

Today, the big change in technology came with the birth of software and its ability of recording time in and out is through the use of time clock. It is a computer based program that manages the time in and out of your employees. This is more organized than punch card and it is more secured and efficient.

Historically, punch cards have also made it easy for employees to easily tamper with their time; however, if you’re using time clock software, you can be sure that all information gathered is authenticated and reliable—and with no room for error.

Biometric Time Keeping

Although biometrics have been around for many years, companies had not looked at the opportunities and benefits it provides in regards to time and attendance systems. The term biometrics is defined as utilizing one or more physical characteristics to automatically identify your employees. Used in conjustion to prevent fraud and “buddy-punching” biometrics can be a surefire, bulletproof system that makes it virtually impossible to tamper with time. While many companies both small and large can lose enormous amounts of money each year from using outdated paper punch time-card keeping, the businesses that have gone with biometric time clocks have actually saved more than 3 percent in the first year, as reported by Nucleus Research. Not to mention, major companies like McDonald’s, Burger King and Krispy Kreme, and major IT companies have started using fingerprint-based time and attendance systems, realizing the benefits that these systems have to offer.

The Impotance of Time and Attendance Employee Tracking

Ah, time. There’s never enough of it to go around and especially as a business owner, your time is at a premium. For that matter, when your bottom line is at stake (and it is, make no mistake), so is your employee’s time. Employee time and attendance tracking is one of the most critical factors affecting the profitability of your business and your prospects for future growth.

Labor costs are one of the largest components of any business’ overhead. It’s just a part of doing business; obviously you value the contributions your staff makes to your success and the hard work they put in each day and want to fairly compensate your employees. However, there are always a few unscrupulous or simply opportunistic employees in any company and the time theft committed by these staff members can cost you a staggering sum over the long term.

A better way to track time and attendance

Biometric technology offers a newer and better way to track time and attendance. Time clocks which use biometrics to uniquely identify employees by fingerprint, swipe cards or PIN codes are now available and at a cost which puts them within the means of even the smallest businesses. The savings in money and time are tremendous, installation and deployment nearly as easy as that of a Bundy-style time clock system.

These time clocks provide companies with an employee time and attendance tracking system which is accurate, reliable and 100% accountable. It completely eliminates opportunities for time theft and makes life a little easier for your accountants, human resources staff and anyone who handles your payroll processing. Biometric time clocks use cutting edge time clock software which ensures quick and accurate time and attendance records, providing your business with a significant savings – and a healthier profit margin.

Gain A Business Edge

In an age where competition is more savage than it’s ever been; biometric technology time clocks let you get an edge over your rivals. Every little bit helps and with the rising costs of nearly every other cost of doing business, it’s important to take advantage of every opportunity to lower your overhead costs.

Modern biometric time clocks have finally made it easy to ensure completely accurate employee time and attendance tracking. Biometric technology can make your company facility more secure, save labor costs and while the less honest among your staff may grouse, it’s hard to argue with the results a biometric time clock system provides. Finally, technology has put time on your side.

See our biometric time clock and contact us for a short 6 minute video that you can watch on your PC. Call 1300 800 077 for your questions.

30% tax deduction until June 30th 2009

30% Government investment tax break incentives for small business stops June 30th 2009

We are all experiencing the current conditions and there have been multiple stimulus packages provided to date to help keep Australia moving away as apposed to towards a recession. Even Harvey Norman is in on the act advertising his stimulus package for customers.

The federal government announced in early February a special 30% investment tax break to help stimulate investment in capital equipment. We should all take advantage where we can of this opportunity.

The Government has not confirmed full details but they have provided sufficient information to allow you to plan to take advantage of the government stimulus package.

Under the proposed tax break a business can claim an extra 30% tax deduction for new assets, or upgrades to existing assets for capital investment undertaken between December 13, 2008 and June 30, 2009 and install prior to 30 June 2010. For assets purchased between July 1, 2009 and December 31, 2009 a reduced incentive of 10% still applies.

To take the biggest advantage you need to purchase prior to 30th June 2009, you need to turn over less than 2 million dollars and purchase equipment valued at more than $1000. Large business can claim the allownace on purchase of assets over $10,000

Some Examples

A small business with turnover of $1,800,000 pa requires a new time clock for their warehouse staff totaling $2,000. Under the proposed tax break they can claim an additional $600 in deduction for their 2008-09 tax return.

A larger business with turnover greater than $5,000,000 requires a new time and attendance package valued at $30,000. Taking into account the proposed tax break on offer they can claim an additional $9,000 in deduction for their 2008-09 tax return.

By taking advantage of these government offers you are gaining the following

Being a part of the countries recovery and stimulation
getting products at discounted prices
increasing your companies productivity
getting ahead of your competitors that don't take advantage of this offer.

Remember to take advantage of this you need to fit in with the following government deadlines

Acquired or ordered between 13th December 2008 and 30th June 2009
Installed & ready for use by 30th June 2010
For assets purchased between July 1, 2009 and December 31, 2009 a reduced incentive of 10% still applies.

Call now on 1300 664 254 and ask us how we can assist you!

CS Time Clock replaces Bundy Clock

CS Time Clock replaces Bundy Clock

The traditional bundy clock has been used for decades in Australia. CS Time Clock has come of age and now more than ever replaces the old style Bundy Clock. Bundy Clocks and Time Clocks can be purchased in hundreds of variaties most of which are imported today.

Many imported electronic time clocks or access control time clocks are produced by electronics companies that do not understand employee time and attendance.

CS Time Clock has been developed with with more than 15 years experience in time and attendance behind the time clock.

Traditional Bundy Clocks have always been built well and did the job of stamping a time card week in week out very well, so long as you have a supply of bundy cards and your bundy machine ribbon has not run out you will get your bundy cards weekly ready for manual calculation.

CS Time Clock requires no bundy cards, does not need a bundy ribbon replaced several times a year, requires no maintenance and will look after daylight saving. CS Time Clock will collect, calculate and process the employee clockings giving good employee daily and weekly hours reports.

CS Time Clock has software built in so there is nothing else to purchase to collect employee clockings and get daily and weekly employee hours reports.

New to CS Time Clock in 2009 are the following features.

Green & Red visual arrows showing who is "IN" and "OUT"
Add basic employee schedules
Add and track employee leave
Round clockings eg: a 6.48am clocking can round up to 7.00am
Export direct to some payrolls including "WAGE EASY"
Day light saving settings
Easy Installation

To see some screenshots or download and watch a six minute video click here

Click Here to watch on YouTube

Time and Attendance Return on Investment (ROI)

Companies are only spending money where a return on investment (ROI) is clearly visible.

Tough economic conditions are around us all not only in business but also personally. There are very few who have not been affected recently with most people invested in property and shares losing value in wealth. Nearly every working Australian has been affected with superannuation funds losing in some cases up to 40% of the value of your wealth.

We are all affected and we are all thinking much more than we have in the past 20 years. Business is not spending without good cause. Investments from several thousand dollars and up are required to show a ROI or no spending will take place.

In today's tough economic times $1000 saved in spending when your company has a 5% profit equates to $20,000 in sales. As existing sales slow down and new sales are harder to come by saving $1000 in costs will mean $20,000 less in sales you need to achieve.

Automating your time and attendance (employee time collection) is one area where there are clear ROI opportunities. If you are running a manual time collection system in your business then this is costing you money every week.

An example 50 employee company with an average wage of $35,000 has $1,750,000 of annual wages. With so many ROI calculators on the market showing so many different results we will work on a very conservative 1% saved in three areas of your business associated with manual time collection.

Saving 3% of an annual wages bill of $1,750,000 can equate to $52,500 per year.

Many companies in today's tough economic conditions that are not expected to improve for as much as 12 months will be noticing a slowing down in sales, a saving of $52,500 to your business on a 5% net profit margin is the equivalent of $1,050,000 in sales.

What do you think will be easier in 2009?

Getting an additional $1,050,000 in sales OR
Implementing an automated time and attendance package from $4,000 for a 50 employee company.

A manual time and attendance system could be any of the following

Manual bundy clocks
Manual timesheets
A simple sign in book

An automated time and attendance package will collect, calculate and process your employee clockings into a format that can be imported into your payroll product removing weekly manually data entry.

Click here to join our weekly online "live" demonstration and watch from your PC how TNA5 Time and Attendance software with electronic time clocks or electronic time sheets can help you not only save time and money in the collection, calculation and processing of employee time and attendance into payroll but also how this can result in a direct reduction in the total sales you may need to grind out in 2009 during the tough anticipated conditions that we here about every day.

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